Job description
Your missions
On and off-boarding management :
- Organizing the on boarding of employees (personal documents, contracts, etc)
- Assisting employees and managers on any administration forms or processes (amendment, sick leave, bonus, transportation, car damages, healthcare)
- Explaining, Following-up and controlling working time (days-off, overtime etc)
- Manage the resignations through the group process (exit survey - exit meeting)
Personnel administration
- Maintaining employees´database by verifying information and documents are available and up to date (entries, exits, HR Documents, ID, etc)
- Ensure affiliation and declaration to local HR organism (insurance, etc)
- Providing any HR forms related to work certificates, wage tax deduction, corporate healthcare, etc (on demand)
- Advising employees on Group's applications use and completion
- Supporting HR Departments on global Groups and Training presentations (application, process, etc)
Data collection and reporting
- Communicating the concerned parties about unusual questions or sensitive issues and give feedback to the manager
- Communicating to the local HR team information or important problematics related to HR Support department, including recurrent requests
- Informing payroll team about any discrepancies or anomalies of day-off balances, payslips and trigger the corrections via the HRO
Tickets handling
- Checking, Analysing and telling the employee the status of his/her expense noted
- Dispatching tickets to the right interlocutor according to the topics/questions or provide the appropriate link to access to them
- Explaining any type of procedures related to expenses (transportation etc), bonuses and cash advances
- Explaining payslip and contractual terms and specificities (overtime, credentials in case of digital payslips etc)
- Explaining the process for companies' cars: damages, fines and handover
- Forwarding administrative documents to the right contact person
- Informing and explaining to employees about corporate benefits such as vouchers, corporate healthcare benefits etc and providing leaflets / other type of documents (in applicable countries)
- Informing employees about paid leave's rules, balances (contractual, extraordinary, holidays etc) and sick leave procedures
Training
- Research and propose providers and subsidies, obtain quotations (when necessary)
Mobility
- Managing administrative part of detachment (declaration, social security, amendments, allowance, the organization in the welcoming country…)
- Anticipating work permits procedures and communicating it to the employees / candidates, verify expiration date and renewal
Your profile
- Master's student in business school or in law.
- Experience in an international company is a plus.
- Good level of English written and spoken
- Client-oriented, organization, rigor and reliability.
- Mastery of generative AI is a plus for improving day-to-day productivity
What we offer
- An international community bringing together 110+ different nationalities
- An environment where trust has a central place: 70% of our key leaders started their careers at the first level of responsibilities
- A robust training system with our internal Academy and 250+ available modules
- A vibrant workplace that frequently gathers for internal events (afterworks, team buildings, etc.)
- Strong commitments to CSR notably through participation in our WeCare Together program
“Mantu is proud to be an equal opportunity workplace. We are committed to promoting diversity within the workforce and creating an inclusive working environment. For this purpose, we welcome applications from all qualified candidates regardless of gender, sexual orientation, race, ethnicity, beliefs, age, marital status, disability, or other characteristics.”
Who are we?
Mantu is an independent international consulting player, founded in 2007. Bringing together expert and complementary brands, Mantu stands out for the breadth of its spectrum, responding to all business transformation challenges.Its activities are divided into four practices:
Leadership & Advocacy, Technology, Brand Strategy & Experiences and Total Talent Management.
A wide range of skills, all serving a single mission: connecting and powering companies with leading teams and technology to succeed faster and sustainably.
From its headquarters in Geneva, Switzerland, Mantu relies on a community of 12,000 talented people in more than 60 countries on 5 continents and has a turnover of 1billion euros.